Jan 28, 2020 The citation manager then works with word-processing software to insert properly formatted footnotes or citations into a paper and create a bibliography. What it won't do: It will not always create a perfect bibliography or reference list according to your favorite style. For example, you will still have to know APA, MLA, Chicago or Turabian. The Chicago Manual of Style Online is the venerable, time-tested guide to style, usage, and grammar in an accessible online format. ¶ It is the indispensable reference for writers, editors, proofreaders, indexers, copywriters, designers, and publishers, informing the editorial canon with sound, definitive advice. ¶ Over 1.5 million copies sold!
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[Author’s note: Office 2010 Service Pack 1 includes updates to the Word 2010 Citations & Bibliography group. After installing the service pack you’ll notice the new bibliography styles: APA 6th Edition, MLA 7th Edition, Harvard- Anglia 2008, and IEEE 2006. Screenshots in this blog post have been updated to reflect these changes. Download Office 2010 Service Pack 1 to update your computer.]
Did you know that it’s easy to create a bibliography based on common citation formats in Microsoft Word? I describe how, below.
But first, let me share one student’s story… the inspiration for this post.
A few months ago, we were asking students about how they write a research paper. Jon, a freshman at a local community college, had just completed a huge term paper that counted for a large percentage of his overall grade in a class. While describing how he wrote this paper, he told me he hated writing bibliographies because he couldn’t remember the proper format for citing sources. Unaware that Word has a built-in solution to his problem, he had turned to an online alternative.
When I told him about the citation generator in Word he said, “Word does what? Where’s that at?” Ouch.
In Microsoft Word 2007 and Word 2010, you can automatically generate a bibliography of the sources you used to write your paper. Basically, every time you add a new citation to the document, you also create a new source that will appear in the bibliography.
Since it’s that time of year, again, and students are busy researching, gathering references, and writing papers, I thought I’d share this information with you. So, if you’re like Jon and don’t like writing bibliographies, here’s how you can insert citations into Word and format bibliographies using common formats, such as MLA, APA, and Chicago-style.
To add a citation after a quote:
- In your Word document, click on the References tab in the Ribbon.
- In the Citations & Bibliography group, click the arrow next to Style.
- Click the style that you want to use for the citation and source.
- Click at the end of the sentence or phrase that you want to cite.
- Click Insert Citation and then select Add New Source.
- Type in the citation details and then click OK.
When you’ve completed these steps, the citation is added to the Insert Citation button, so the next time you quote this reference, you don’t have to type it all out again.
If you want to create a bibliography from your sources, do the following:
- Click where you want to insert a bibliography. Typically they are at the end of a document.
- On the References tab, in the Citations & Bibliography group, click Bibliography.
- Much like the Table of Contents builder in Word, you can select a predesigned bibliography format that includes a title or you can just click Insert Bibliography to add the citation without a title.
If you want to learn more about using citation placeholders and editing sources, have a look at Creating a bibliography in Word 2010 or Creating a bibliography in Word 2007. Or if you want to export your bibliography sources to another computer, check out this post on the Microsoft Word blog.
There’s one issue with the APA 5th Edition citation style I want to call out. APA style uses the author’s name and publication date. If you have multiple citations from the same author, there is a known Word 2010 bug where the citation generator fills in the publication title when it’s not supposed to. If this happens to you, here’s how to fix the problem:
Chicago Style Format Microsoft Word
1. In the Word document, click the citation.
2. Click the down-arrow and then click Edit Citation.
3. Click the Title checkbox and then click OK.
— Jennifer Bost
If you need to insert citations into a Word document, Office 2011 for Mac offers the Citation feature to help you. Citations describe the source of a quotation, passage, figure, or data, and they follow a particular formatting style.
To activate the Citations feature, follow these steps:
- Switch to a view that supports the Toolbox, such as Print Layout view, by clicking the Print Layout button at the lower-left corner of the document window.
- If Toolbox isn’t showing already, click the Toolbox button on the Standard toolbar to display it.
- Click the Citations button (second from the left in the top toolbar) to activate the Citations tab.
In the Citations tab of the Toolbox, you have the following options:
- Citation Style: Click this pop-up menu to choose from four different styles: APA, Chicago, MLA, and Turabian.
- Citations List: Word maintains a list of your citations. This option shows Word’s master citations list filtered by the selected style. Select a citation; then double-click it to insert it in your document at the insertion cursor.
- Add Citation: Displays the Add New Citation dialog for your master citations list. You can enter appropriate data for the currently selected citation style.
- Delete Citation: Removes the selected citation from Word’s master citation list.
- Edit Source or Use Citation Source Manager:You have two options when you click this button:
- Edit Source: Displays the Edit Citation dialog.
- Citation Source Manager: Displays the Citation Source Manager. Here you can copy citations to and from open documents and share citations with others.
Word maintains a master list of citations, but you have to add or copy at least one citation to your master citations list before you can insert a citation into a document.
In the Edit Citation dialog, you have these options:
- Type of Source: Click this pop-up menu to choose from a list of many source types.
- Bibliography Fields: Enter data as applicable for the citation style selected in the Toolbox pop-up menu.
- Example: Shows an example for the currently select input field.
Use the Citation Source Manager dialog to set the following features:
- Master List: Your Word master list of citations.
- Current List: Citations in the currently active document.
- Copy: Copy a selected citation to or from either list. The Copy direction arrow changes depending upon which list has the currently selected citation.
- New: Opens the Create New Source dialog.Download microsoft word for mac. Then follow the onscreen instructions.
- Edit: Opens the selected citation in the Edit Source dialog.
- Delete: Deletes the selected source from your master list.